Constitution of HATIM Alumni Association

1. Name of the Society: HATIM Alumni Association

2. Registration: The HATIM Alumni Assoication is registered under the Mizoram Societies Registration Act, 2005 (Act No. 13 of 2005). Registration No. MSR 1107 of 21.10.2019.

3. Aims and objectives: The aims and objects for which the society is established are as under:
a) To support and strengthen the ties between the Alumni and the HATIM Community.
b) To provide and maintain a single platform for alumni and current students.
c) To promote a spirit of loyalty to the college in order to serve the HATIM Community.
d) To encourage and develop the general welfare of the college.
e) To make meaningful contributions in kind and in deed to the college.
f) To uplift and support economically backward students to pursue higher education.

All the incomes, earnings, movable or immovable properties of the society shall be solely utilized and applied towards the promotion of its aims and objects only as a set forth in the Memorandum of Association and no portion thereof shall be paid or transferred directly or indirectly by way of dividends, bonus, profit or in any manner whatsoever, to the present or past members of the society or to any person claiming through any one or more of the present or the past members. No member of the society shall have any personal claim on any movable or immovable properties of the society or make any profit, whatsoever, by virtue of his membership.

4. Membership : The membership of the Association is open to anyone who have completed his / her three year degree course at Higher and Technical Institute, Mizoram (HATIM).

5. Membership Fee & Subscription : The Membership Fee and the Subscription shall be as under unless otherwise revised by the Governing Body:
(a) Membership Fee Rs. 10 at the time of admission

6. Register of members and facilities: The society shall maintain a register of its members and shall enter therein the name, address, date of enrolment and date of termination of the members.

7. General Body Defined : All the members of the society will constitute the General Body of the society.

8. General Body:
a. Notice :- Minimum 15 days notice shall be given to the members, before the date of General Body Meeting, enclosing agenda specifying date, time , place and issue to be discussed.
b. Meeting :- General Body Meeting shall be held at least once in every year.
c. Quorum :- The quorum of General Body Meeting shall be 25% of the total strength of the General Body Members of the society.

9. Rights & Privileges of Members :
All and every member of the society :
a) shall be entitled to participate in meetings, cultural/educational functions and other lawful gatherings, called/arranged by the society.

10. Duties of the Members :
All and every member of the society shall :
a) elect the Governing Body of the society,
b) attend the General Body meetings regularly,
c) give the necessary information to the society, pertaining to any matter which is necessary to be known by the society
d) not indulge in activities which are prejudial to the Aims and Objects and/or the Rules & Regulations of the Society.

11. Governing Body :
a) Strength:- The strength of Governing Body (including office bearers and executive member) shall not be less than 11 and not more than 20 .
b) Term:- Term of every Governing Body shall be 3 years.
c) Notice:- Minimum 15 days notice shall be required for every Governing Body Meeting of the society but urgent Governing Body Meeting can be called by 24 hours notice.
d) Quorum:- Quorum of every Governing Body Meeting shall be 50% of the total strength of the Governing Body,
e) Meeting:- Governing Body Meeting shall ordinarily be held once in three months regularly but shall be held at least once every year.
f) Emergent Meeting :- The emergent Governing Body Meeting may be called by the 24 hours notice but quorum for the same emergent, Governing Body Meeting shall be 1/3 of the total strength of the Governing Body of the society.

12. Composition of the Governing Body: The composition of the Governing Body shall be as under
(a) President One
(b) Vice President One
(c) Gen. Secretary One
(d) Asst Secretary One
(e) Treasurer One
(f) Financial Secretary One
(g) Executive Members from 5 to 14

13. Functions & Powers of Governing Body :
(a) Governing Body shall be responsible for the management and administration of all affairs of the Society, and is also authorized to appoint any office bearer/executive member to look after any particular activity.
(b) All the decisions shall be taken by the majority votes.
(c) The Governing Body shall have the powers as are the powers of the society, mentioned in the Memorandum of the society and in these Rules and Regulations

The Governing Body shall have also the following powers :
(i) To prepare Plans, Projects and Programmes.
(ii) To appoint Election Officer and his/her powers.

14. Restriction on holding office : No person who is an undischarged insolvent or who has been convicted of any offence under the law shall be entitled to be a. member of a Governing Body. Permission/ sanction from the prescribed authority shall be obtained by the government servant holding an elective office in the society.

15. Powers and Duties of office Bearers :
A. President
(a) President shall preside over all the meetings of the society.
(b) At the time of voting on any matter/subject (except Election), if the total votes the groups of members happen to be equal in number the President has the power to cast an extra vote to decide the matter/subject.
(c) President shall have the power to allow inclusion of any subject/matter in agenda for the discussion in the course of Proceeding/Meeting
(d) President will sign all the papers/letters, on behalf of the society, to conduct its correspondences.

B. Vice President
The Vice-President of the society shall enjoy all the powers of the President in his/her absence.

C. General Secretary.
(a) General Secretary will summon and attend the meetings of the Governing Body and General Body.
(b) General Secretary will prepare the membership register as well as the proceeding register to record the minutes of the proceedings of the Governing Body Meetings and have them duly signed by the members who attend the meetings.

D. Assistant Secretary
The Assistant Secretary shall enjoy all the powers of General Secretary in his/her absence.

E. Treasurer
(a) All funds of society shall remain under the care and management of Treasurer.
(b) Treasurer shall maintain the accounts of all money which is received and/or paid by him/her on behalf of the society.
(c)Treasurer shall make disbursement in accordance with the direction of Governing Body.

F. Financial Secretary
(a) He/She shall keep account book of the Society's fund and shall record all receipts and expenditures.
(b) All monetary transactions shall be made through her/him.
(c) He/She shall be responsible with the Treasurer for the proper accounting of the Society's fund.

16. Filling up of Casual Vacancies : Any casual vacancy amongst the Governing Body, shall be filled by the resolution passed by the Governing Body. Such appointment(s) shall be confirmed by the General Body in its coming General Body Meeting.

17. Appeals : All the appeals shall be preferred to the Governing Body of the society and the decision of the, Governing Body shall be final.

18. Election: General Body in its Annual Meeting will elect its President and all the office bearers and also the Executive Members of the Governing Body, after every 3 years by secret ballot papers or by show of hands as the Election Officer may decide. Voting by proxy will not be allowed. Simple majority of vote shall be declared as elected accepted.

19. Sources of income: All the income of the society shall be utilized only for the promotion and upliftment of the Aims and Objects of the society. Sources of Income of the society are as under:
(a) Membership Fee from the members of the society
(b) Donations and Special Contributions

20. Property of a society: All property belonging to a society shall vest in the Governing Body of the society but shall be referred to as the property of the society. The society shall maintain register for recording details of the properties.

21. Gift: Any kind of gift received from any person for a specific purpose shall not be used for any other purpose without the consent of the donors or Registrar, Firms & Societies.

22. Financial Year: Financial year of society shall start from 1st April to 31st March, every year.

23. Management of Funds & Accounts Operation: The society shall keep proper books of accounts in which all sums of money received, source thereof, expenditure and object or purpose, the assets and liabilities of the society shall be entered.